Production Manager (Full Time)


Reports To:   Executive & Artistic Director of HB Studio

General Purpose:

Supervise, plan and coordinate administrative, budgetary, design and technical aspects of all public performance programs: readings, developmental productions, public talks, and special events. Manage programs currently being presented on HB’s virtual platform and later through the gradual reopening of its two performance spaces: the HB Playwrights Theatre and a more informal studio/classroom space, the Helen Gallagher Studio Theatre. In consultation with the Executive & Artistic Director and HB’s Artistic Council of teaching artists, work to support, translate, and further HB’s evolving program for the rehearsal, development and presentation of new and reimagined works. Through these activities support the mission and vision of this theater collective founded in 1945 by actor/director Herbert Berghof and renowned actress and master acting teacher Uta Hagen, where high-quality training and practice are offered at affordable costs to a diverse community of over a thousand practicing and aspiring theater artists annually, and where accomplished emerging and experienced artists are given opportunity to develop and share their work in collaborative performance projects.

Essential Functions:

  • Manage performance and event calendar for HB Playwrights Theatre, 124 Bank St, New York, NY and Helen Gallagher Studio Theatre, 120 Bank St, New York, NY, working with the Executive & Artistic Director, Marketing Director and Development Manager to organize a season schedule in coordination with the Studio’s class calendar.
  • Create, manage, and oversee virtual spaces via Zoom, StreamYard, or other streaming platforms for private and public studio and theater events and open classes
  • Create and oversee production schedule for Theatre and Studio performances, productions, and other events ensuring that all deadlines are met.
  • Prepare and manage production budgets.
  • Stage Manage or contract and supervise stage management of all theater productions; supervise contracted theater technicians
  • Schedule, orient, and oversee rentals, including preparation of contracts and managing payment.
  • Supervise and coordinate production design planning, set construction, rehearsal prep and stage management, load-in, tech, run of show, and strike.
  • Manage contracts, union relationships and filings, including licensing and rights
  • Coordinate with production designers and consultants.
  • Work with Marketing Director and Development Manager to prepare, schedule, and distribute show announcements, posters, postcards, and programs.
  • Coordinate adjudication of First Floor Rehearsal Residency Projects and June Reading Series and support the projects’ development and execution once selected
  • Oversee selection, assignment, training, and coordination of interns, work-study students, and student volunteers
  • Coordinating with Facilities Manager, oversee maintenance and upkeep, according to codes (eg fire safety), of performance spaces, production tools and equipment.

Qualifications/Basic Job Requirements:

  • Advanced degree in theatre or equivalent theatrical production experience
  • A strong working knowledge and experience of theatrical production procedures and practices
  • Exceptional organizational skills: detail-oriented problem-solver; able to coordinate and prioritize multiple projects at once.
  • Excellent written and verbal communication skills
  • Able to facilitate communication with multiple parties in a diplomatic, efficient way
  • Excellent computer skills including MS Office and Mac platforms; experience with virtual streaming services and video call services (eg Zoom, StreamYard, OBS, etc); experience with budgeting and scheduling applications
  • Able to handle confidential information with discretion and diplomacy
  • Able to train and coordinate volunteers and interns.
  • Experience working in a union employment environment and familiarity with AEA agreements is preferred.
  • Experience working in a nonprofit educational or developmental setting is preferred.
  • Experience managing small venues (<99 seats) preferred.

Scope of Responsibility & Positions Supervised:

  • Reports to Executive & Artistic Director of the Herbert Berghof Studio. Supervises and coordinates with contracted theater technicians to maintain and develop production facilities, to support artistic projects in all spaces and to ensure coherent schedules and practices among those programs and spaces. Must work well with guest artists, staff, students, alumni and faculty while maintaining separation and discretion.

Special Working Conditions:

Hours: Flexible to cover theater activity; 5 days/week, 30 hours total. Additional weekend, evening, and early morning hours as necessary to fulfill requirements of projects in performance and theater rentals.

Application Instructions:

Please submit cover letter, resume and salary requirements to, using the subject line “Production Manager.”