Student Exposure Prevention Policy & Guidelines for Onsite Activity

Effective Fall Term 2021 and subject to change. Last updated September 20, 2021

Requirements for Onsite Activity at HB Studio

Those participating in onsite activity at HB Studio are required to abide by the following:

  1. Vaccinations are required*
    1. For your protection and for ours, we are mandating vaccinations for all students enrolling in on-site classes at HB Studio this fall. All students and participating artists entering the premises at HB must be vaccinated (at least 2 weeks from your last shot).
    2. *Special requests for a vaccine accommodation will be considered for religious or medical reasons on a case-by-case basis. Students seeking an accommodation should email studentaffairs@hbstudio.org to make the request.
  2. Pre-register for in-person classes and submit proof of vaccination
    1. Pre-registration and proof of vaccination are required for in-person classes no later than 24-hours before the first session of class begins. To submit vaccine verification, email a picture of your vaccination card or a screenshot of your NYS Excelsior pass to registration@hbstudio.org
    2. On the day of your first in-person class, you are required to bring your physical vaccination card to be allowed entry. Without proof of vaccination, you will not be allowed to enter the premises or participate in class. There will be no exceptions. Subsequent visits will not need proof of vaccination once we’ve initially verified your status. 
  3. Wear a face covering
    1. All those on the premises are required to be masked at all times, except when presenting or performing work in class.
      1. Bandannas and neck gaiters are prohibited unless a mask is worn underneath.
      2. The face covering must cover the nose and mouth, and fit snugly, but comfortably, against the face. 
      3. Sharing of masks is not permitted.
      4. Masks must be worn during group exercises. Masks can only be removed when performing or presenting solo or paired work.
  4. Practice physical distancing
    1. You must keep a distance of:
      1. 3 feet when masked
      2. 6 feet while presenting work unmasked
      3. 12 feet while singing unmasked
    2. Physical touching during scene and partner work is discouraged.
  5. Complete a Health Screening (ProtectWell App)
    1. Using the ProtectWell app, you must complete a health screening on each day of class. 
      1. Download the ProtectWell app to your smartphone before your first class. Create a user profile and add HB Studio to your “organization” roster. Our organization code is 897DPBG0.
      2. Before coming to HB each day of class, login to the ProtectWell app and complete the symptom check. All students and faculty will be asked to show a completed health check on your phone upon entry. 
    2. Attendance will be taken and serve as a Visitor Log in case contact tracing is needed
  6. Stay at home if you feel ill, to care for yourself and others. 
    1. If you do not feel well, please stay at home and do not come into the buildings. Students experiencing Covid symptoms must not attend class. Credits or refunds will be given for missed classes if you contract the virus or fall ill (doctor’s note required). 
    2. In the event that someone you’ve come into contact with during class falls ill, you will be promptly notified. 
    3. All those onsite are required to self-monitor and report any new or emerging signs or symptoms of the infectious disease. If you develop any symptoms, please notify staff or your teacher, exercise caution to protect others through self-isolation and social distance, and leave the premises.
  7. Props & Equipment
    1. You may not use any of HB’s props or set pieces that come into contact with your face, eyes, nose, or mouth (such as glasses, mugs, cutlery, pillows, and sheets). These props must be brought from home as needed. 
    2. Yoga mats and other warm-up and movement items will not be provided. You must bring your own.
    3. You must disinfect your props and equipment at the end of class. Surface cleaner and disinfecting wipes will be provided.
    4. Sharing props is discouraged.
    5. Props or equipment brought from home may not be stored or left at HB Studio. 
  8. Food & Drink
    1. Eating is not permitted during class sessions except within the presentation of a scene or exercise. You are encouraged to utilize our garden for lunch or snack breaks.
    2. Bring your own refillable water bottle to class. Water coolers will be provided for you to refill your bottle. Use of the water fountain is prohibited.
  9. Enter & Exit Efficiently
    1. Congregating in halls, entryways or stairwells is not permitted. Everyone must go directly to their classroom upon entering the building.
    2. Everyone must exit the building immediately after class. 
  10. Compliance is mandatory
    1. If anyone onsite is found in violation of these requirements, they will be asked to leave. Continued violation of these policies may result in further action.
    2. Refunds will not be given in the event of a policy violation.
    3. If you would like to report a policy violation or have safety concerns, please reach out to us at studentaffairs@hbstudio.org and we will assist you in addressing the concerns.

 

Onsite Protocols for Your Safety

Your safety remains our priority. HB Studio will adopt the following measures to increase the safety of everyone onsite.

  1. Limited Capacity and Occupancy
    1. Class Capacity & Scheduling
      1. Capacity for onsite classes will be offered at a reduced occupancy for added safety.
      2. In-person classes are scheduled with 60-90 min breaks in between for the sanitizing and airing out of rooms.
      3. In-person class start and end times are staggered so comings and goings do not overlap and crowded areas will be minimized.
    2. Offices & Workspaces
      1. Staff who are not essential to on-site operations will continue to work remotely.
      2. The registration office will be closed to foot traffic. Registration, meetings, and all other communication with HB Studio staff and faculty will take place online or by appointment.
      3. With the exception of maintenance and cleaning crews, only select staff, faculty and current students taking part in scheduled classes will be allowed onsite. Walk-ins will not be accepted.
      4. Studio rentals will not be permitted at this time.
  2. Buildings maintenance
    1. The HVAC system supporting our reopened studio spaces is fully compliant with New York State guidelines for congregate spaces. Under guidance from our consulting engineers, the system has been upgraded with MERV-13 filtration to pull and circulate fresh air from outside. HB will be making further upgrades to its heating and ventilating system over the course of the year.
      1. During the warmer months, HB Studio will also encourage natural air flow through the use of open windows.
    2. Studio classroom spaces will be sanitized before and after each class.
      1. Trafficked areas and commonly touched surfaces will be cleaned daily and the buildings will be professionally sanitized three times a week.

Additional Ways You Can Keep Everyone Safe

Please do your part to keep yourself and others safe.

  1. Hygiene
    1. Wash your hands properly and often. Hand sanitizer stations will be available in high trafficked areas for frequent use. 
    2. When possible, please avoid touching your eyes, ear, nose and mouth.
  2. Social Etiquette
    1. There will be one designated check-in station located in the lobby outside the First Floor Studio. Please observe the posted capacity limits and maintain social distance within that space. All other gatherings before and after class should happen outside the buildings. 
    2. Please avoid hugging and hand shaking.
    3. Please exercise coughing/sneezing etiquette by covering your face with a tissue and using hand sanitizer or washing your hands afterwards.
    4. Please observe posted capacity limits for our second floor restrooms.